Government of the People’s Republic of Bangladesh
Office
of the ……………….
…………………………
……………………….
Request for Quotation (RFQ) Document
For Package ………………………………………
For Package ………………………………………
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Procurement for
………………………………………..
……………………………………….
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RFQ
Ref No: ………………………….……
Issue to: …………….. ..............................
….....................................
…………………………………………………………………………
Issued on: ..…./….../…..
…………………….
………………………………….
…………………………………..
REQUEST FOR QUOTATION
for
……………………………………….
REQUEST FOR QUOTATION
for
……………………………………….
RFQ No: ……………………….......... Date:
…../…./…..
To
............................................................................................
…………………………………………………………… ............................................................................................
1. ……………………………………………………………………………..,
has been allocated …………………………. funds and intends to apply a portion of the funds to eligible payments
under the Contract for which this Quotation Document is issued.
2.
Detailed Specifications and, Design & Drawings for the intended Goods
and related services shall be available in the office of the Procuring Entity
for inspection by the potential Quotationers during office hours on all working
days.
3.
Quotation shall be prepared and submitted using the
’Quotation Document’.
4. Quotation shall be completed
properly, duly signed-dated each page by the authorized signatory and submitted
by the date to the office as specified in Para 6 below.
5.
No Securities such as Quotation Security (i.e. the traditionally termed
Earnest Money, Tender Security) and Performance Security shall be required for submission of
the Quotation and delivery of the Goods (if awarded) respectively.
6.
Quotation in a sealed envelope or by fax or through electronic mail shall
be submitted to the office of the undersigned on or before ......./……/………,
up to ………..:……. PM. The envelope containing the Quotation must be clearly
marked “Quotation for ……………………………………………… ” and DO NOT OPEN before
……/……/……, up to …..:….. PM. Quotations received later than the time specified herein shall not be
accepted.
7.
Quotations received by fax or through electronic mail shall be
sealed-enveloped by the Procuring Entity duly marked as stated in Para 6 above
and, all Quotations thus received shall be sent to the Evaluation Committee for evaluation, without opening,
by the same date of closing the Quotation.
8.
The Procuring Entity may extend the deadline for submission of Quotations
on justifiably acceptable grounds duly recorded subject to threshold of ten
(10) days pursuant to Rule 71 (4) of the Public Procurement Rules, 2008.
9.
All Quotations must be valid for a period of at least ………..(…………………….) days from the closing date of the Quotation.
10.
No public opening of Quotations received by the closing
date shall be held.
11. Quotationer’s rates or prices shall
be inclusive of profit and overhead and, all kinds of taxes, duties, fees,
levies, and other charges to be paid under the Applicable Law, if the Contract
is awarded.
12. Rates shall be quoted and,
subsequent payments under this Contract shall be made in BD currency. The price
offered by the Quotationers, if accepted shall remain fixed for the duration of
the Contract.
13. Quotationer shall have legal
capacity to enter into Contract. Quotationer, in support of its qualification
shall be required to
submit certified photocopies of latest documents related to valid Trade License, Tax Identification Number (TIN), VAT Registration
Number and Financial
Solvency Certificate from any scheduled Bank; without which the Quotation
may be considered non-responsive.
14. Quotations shall be evaluated based
on information and documents submitted with the Quotations, by the Evaluation
Committee and, at least three (3) responsive Quotations will be required to
determine the lowest evaluated responsive Quotations for award of the Contract.
15. In case of anomalies between unit
rates or prices and the total amount quoted, the unit rates or prices shall
prevail. In case of discrepancy between words and figures the former will
govern. Quotationer shall remain bound to accept the arithmetic corrections
made by the Evaluation Committee.
16. The supply of Goods and related
services shall be completed within ………. (……………………) days from the date of
issuing the Purchase Order.
17. The Purchase Order that constitutes
the Contract binding upon the Supplier and the Procuring Entity shall be issued
within 7 (Seven) days of receipt of approval from the Approving Authority.
18.
The Procuring Entity reserves the right to reject all the
Quotations or annul the procurement proceedings.
Name: …………………….
Designation: ……………………………….
Date: …./……../……………….
…………………………………………………………….,
Distribution:
1. …………………………………………………………………………………………………………………………………………………………………………………………………………………………
2. …………………………………………………………………………………………………………………………………………………………………………………………………………………………
3. …………………………………………………………………………………………………………………………………………………………………………………………………………………………
4. …………………………………………………………………………………………………………………………………………………………………………………………………………………………
5. …………………………………………………………………………………………………………………………………………………………………………………………………………………………
6. …………………………………………………………………………………………………………………………………………………………………………………………………………………………
Quotation Submission Letter
RFQ No: ……….........................................
Date: ……/…../……
To,
……………………..
………………………………………………..
I/We, the undersigned, offer to
supply in conformity with the Terms and Conditions for delivery of the
………………………………………………………………………………………...
The total Price
of my/our Quotation is BDT ....................................... In words……………………………..
My/Our
Quotation shall remain valid for the period stated in the RFQ Document and it
shall remain binding upon us and, may be accepted at any time prior to the
expiration of its validity period.
I/We declare that I/we have the
legal capacity to enter into a contract with you, and have not been declared
ineligible by the Government of Bangladesh on charges of engaging in corrupt,
fraudulent, collusive or coercive practices. Furthermore, I/we am/are aware of
Para 18(b) of the Terms and Conditions and pledge not to indulge in such
practices in competing for or completion of delivery of Goods.
I/We am/are not submitting more
than one Quotation in this RFQ process in my/our own name or other name or in
different names. I/We understand that the Purchase Order issued by you shall
constitute the Contract and will be binding upon me/us.
I/We have
examined and have no reservations to the RFQ Document issued by you on ……../………/……...
I/We understand that you reserve the right to reject all
the Quotations or annul the procurement proceedings without incurring any
liability to me/us.
Signature of Quotationer with
Seal
Seal
Date:
Price Schedule for ………………………………………….
…….. ………. ……………………………………………….. ………………………………..
RFQ No: …………………………........... Date:
…./…../…….
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Item
no
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Description of Items
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Unit
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Quantity
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Unit
Rate or Price
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Total Amount
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Destination for
Delivery
of Goods
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In
figure
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In
words
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In figure
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In words
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1
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2
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3
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4
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5
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6
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7
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8
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In
figure
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In
words
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Goods to be supplied to
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[insert number] number corrections made by me/us have been duly initialed in this Price
Schedule. My/Our Offer is valid until dd/mm/yy [insert
Quotation Validity date].
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Signature of Quotationer with Seal
Name of Quotationer: Date:
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Note:
Col.
1, 2, 3, 4 and 8 to be filled in by the Procuring Entity and Col. 5, 6 & 7
by the Quotationer.
Rates
or Prices shall include profit and overhead and, all kinds of taxes, duties,
fees, levies, and other charges earlier paid or to be paid under the Applicable
Law, if the Contract is awarded; including transportation, insurance etc.
whatsoever up to the point of delivery of Goods and related services in all
respects to the satisfaction of the Procuring Entity.
Related
Services of the supply of ……………………………………… ……………………………………… ……………………….
……….…
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Item
No.
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Description of Item
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Description of
Related
Services
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Unit of
Supply
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Quantity
of Units
Required
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Point at which Services
are required
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Required
Completion
Date for
Services
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1
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2
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3
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4
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5
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6
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1
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Installation, Testing and servicing up to warranty period
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By two weeks
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2
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Installation, Testing and servicing up to warranty period
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By two weeks
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3
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Installation, Testing and servicing up to warranty period
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By two weeks
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4
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Installation, Testing and servicing up to warranty period
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By two weeks
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Technical
Specification for Supply ……………………………………………..
……………………………………………….. ……………………………………
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Item No
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Name of Item
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Technical Specification and Standards
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1
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2
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3
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1
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2
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3
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4
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5
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6
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7
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8
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9
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Terms and Conditions
for
Supply of ………………………………………………………………….
1.
Terms and Conditions contained
herein shall be binding upon both the Procuring Entity and the Supplier for the
purpose of administration and management of this Contract.
2.
Implementation and
interpretation of these Terms and Conditions shall, in general, be under the
purview of the Public Procurement Act, 2006 and the Public Procurement Rules,
2008.
3.
The Supplier shall have to
complete the delivery in all respects within …… (…………….) days of issuing the Purchase Order
in conformity with the Terms and Conditions.
4.
The Supplier shall be entitled to
an extension of the Delivery Schedule if the Procuring Entity delays in
receiving the Goods and related services or if Force Majeure situation occurs
or for any other reasons acceptable to the Procuring Entity on justifiable
grounds duly recorded.
5.
All delivery under the Contract
shall at all times be open to examination, inspection, measurements, testing,
commissioning, and supervision of the Procuring Entity or his/her authorized
representative.
6.
The Procuring Entity shall check
and verify the delivery made by the Supplier in conformity with the Technical
Specifications and notify the Supplier of any Defects found.
7.
If the Consumables are found to
be defective or otherwise not in accordance with the specifications, the Procuring
Entity may reject the supplies by giving due notice to the Supplier, with
reasons.
8.
The Supplier shall be entirely
responsible for payment of all taxes, duties, fees, and such other levies under
the Applicable Law.
9.
Notwithstanding any other practice,
the payment shall be based on the actual delivery of goods on the basis of the
quantity of each item of Goods in accordance with the Priced Schedule and
Specifications. 100% of the Contract price of the Goods and related services
shall be paid after submission and acceptance of the Delivery Chalan.
10. The Supplier’s rates or prices
shall be inclusive of profit and overhead and, all kinds of taxes, duties,
fees, levies, and other charges to be paid under the Applicable Law.
11. The total Contract Price is BDT …………………….In words……………………….. ………………. …………….
12.
The Procuring Entity shall retain
or in other words deduct from the Payment due to the Supplier, at the rate of
five (5-10) percent of the contract price as security Deposit and kept it until
expiration of the Warranty Period.
13.
The Supplier shall keep the Procurement Entity harmless and indemnify
from any claim, loss of property or life to himself/herself, his/her workmen or
staff, any staff of the Procurement Entity or any third party while delivering
the Goods and related services .
14. Any claim arising out of delivery
of Goods and related services shall be settled by the Supplier at his/her own
cost and responsibility.
15. Damage to the Goods during the
Warranty Period shall be remedied by the Supplier at the Supplier’s
own cost, if the damage arises from the supply and installation by the
Supplier.
16. No modification to Scope of Supply
and no Variations to the quantities ordered shall be permissible under any
circumstances.
17. The Procuring Entity contracting
shall amend the Contract incorporating required approved changes subsequently
introduced to the original Terms and Conditions in line with Rules, where
necessary.
18. The Procuring Entity may, by
written Notice sent to the Supplier, terminate the Contract in whole or in part
at any time, if the Supplier:
a. fails to deliver Goods and related
services as per Delivery Schedule and Specifications.
b. in the judgement of the Procuring
Entity, has engaged in any corrupt, fraudulent, collusive or coercive practices
in competing for or in delivery of goods and related services.
c. fails to perform any other
obligation(s) under the Contract.
19. The Procuring Entity and the
Supplier shall use their best efforts to settle amicably all possible disputes
arising out of or in connection with this Contract or its interpretation.
20.
The Supplier shall be subject to, and aware of provision on corruption,
fraudulence, collusion and coercion in Section 64 of the Public Procurement
Act, 2006 and Rule 127 of the Public Procurement Rules, 2008.
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For the Purchaser:
Signature
of the Procuring Entity with name and
Designation
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For the Supplier:
Signature
of the Supplier with name
Designation
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Date:
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Date:
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